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At my work(local supermarket) of around 50 employees, we're still using the classic punch card system and it's driving our accountant nuts. I've been researching alternatives but I couldn't find much information. I found most purchased systems have limit on number of employees and does not allow removing profiles so I don't want to have to pay over time in addition to their expensive device. I'm thinking about just setting up a small PC with some sort of time clock software, but I couldn't find any definitive one to use. Most of the reviews I found were by the companies that made the software or site that sells them. I looked for reviews for time clock software on Youtube but couldn't find anything useful. What software do most places use for clocking in and out? Or do they simply program their own?
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Feb 12, 2016 21:38
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| # ? Apr 24, 2024 14:35 |
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My shop with 300 employees uses a Kronos 4500 to scan their cards/fobs in & out. It seems to work pretty well. I can't tell you anything about the software, but the scanners work the way they're supposed to.
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Feb 13, 2016 03:07
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I work in a manufacturing facility in Dallas, TX with about 150 employees. We use Paychex for the hourly employees. It's my understanding most places of this size contract their time clocking duties out to a separate company for the precise reason you mentioned. It costs money, of course, but not as much as getting audited and realizing you made a mistake in your own timekeeping software. Disclaimer, I do not work in accounting or payroll.
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Feb 13, 2016 21:49
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Thanks for all the input so far. It's crazy how many of these time attendance software exist. I'll have to continue looking for one that works for our place.
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Feb 14, 2016 21:12
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http://www.acroprintstore.com/info-tqplus.php The readers and software from this company work well for small shops ( under 100 ). I have set this system up for several companies over the years. It is really simple and works well.
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Feb 15, 2016 03:55
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Duke Thompson posted:http://www.acroprintstore.com/info-tqplus.php Great suggestion, these systems work pretty well. I'd stay away from the fingerprint option, as we found the management of it was too time consuming - the plastic swipe cards were easier to deal with . The other thing we had was a card printer/encoder so we could just make our own cards.
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Feb 19, 2016 14:01
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An unconventional option you could look into is the systems that Internet cafes use to keep track of their customers time spent on the computer I have no experience with time clock system so take this with a grain of salt. Just throwing out ideas
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Feb 24, 2016 21:13
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Don't use fingerprint systems. Proximity cards and/or fobs are cheap and awesome.
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Feb 26, 2016 02:15
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KillHour posted:Don't use fingerprint systems. Proximity cards and/or fobs are cheap and awesome. I agree with that statement. Cards with magstripe or barcode are cheap and easier to manage.
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Mar 1, 2016 04:29
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Retarded Pimp posted:My shop with 300 employees uses a Kronos 4500 to scan their cards/fobs in & out. It seems to work pretty well. I can't tell you anything about the software, but the scanners work the way they're supposed to. I worked in a grocery store with about 300 employees that used the same time clock, though they had it configured so you could just punch in your employee ID (... with a camera above it to deter "oh I'll punch my friend in so he's not late"). It was dead simple for people to use, and from what HR told me, it had a lot of functionality with regards to tying into their scheduling system (so it could flag people as late, tardy, not scheduled, etc).
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Mar 1, 2016 10:40
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Duke Thompson posted:I agree with that statement. Cards with magstripe or barcode are cheap and easier to manage. Proximity cards or fobs, not stripe readers. People will destroy a stripe reader in a matter of months.
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Mar 1, 2016 10:47
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KillHour posted:Proximity cards or fobs, not stripe readers. People will destroy a stripe reader in a matter of months. People will destroy any card you give them. RFID cards have a metal wire in them that people ruin by punching a hole in them to attach a clip or lanyard. I've used a bunch of different pieces of software over the years. We used to use Paychex but people complained about the web interface being slow especially during peak hours. We still use PayChex for payroll but we don't use their timeclock software any longer. We used ADP at another job and it's kind of similar. We currently use some poo poo called TC-1 that came from the days of Windows 3.1. However, our production employees can clock in/out with an RFID tag on the keychain so it works very fast. Swipe it over the time clock and it beeps you in/out. One good thing about the RFID tags is that you can also use the same tags to RFID keypads for access to the building. One of my favorites was one that was a simple ASP program, written in-house, that spoke to an Access database. You punched in using a touch-screen monitor that had a big keypad. Then at the end of the week it spit out CSV files that we could import into our payroll software. If you've ever worked at a restaurant you've used a similar interface to clock in/out. If you want a fun adventure buy a book like "web programming for dummies" that teaches you .NET or python or php or whatever the gently caress sounds interesting to you and write your own 
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Mar 1, 2016 19:01
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Bob Morales posted:People will destroy any card you give them. This is 100% true. It doesn't matter what the item is. I find that this happens more frequently in manufacturing. Air and power tools just get destroyed in new and creative ways every day. Company issued iPhones are treated like garbage instead of hundreds of dollars worth of property. As far as the time cards go they are cheap and it's not really a big deal to replace them when worn out or destroyed. I replace more cellphones and tools and tooling than time cards.
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Mar 2, 2016 03:38
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Like Duke said, replacing cards is cheap. Replacing readers, less so.
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May 3, 2016 11:49
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| # ? Apr 24, 2024 14:35 |
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If you are just going to setup a PC to do it you could look at this: https://www.parktime.com/index.html The company I work for uses it, it can be kind of slow to punch in/out sometimes but I've never really had a problem with it. If you forget to punch in or something you can just punch in and add a "note" for the payroll person regarding why your punch time is wrong. It appears to be free unless you want whatever weird reporting options they give you (which you don't need). * I am also not a payroll/HR/accounting person, take this info for what it is... some guy on the internet rambling about time clocks *
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May 5, 2016 19:29
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